Use MS outlook 2010 Organizing a meeting

Suppose that you want use MS outlook 2010 to set up a meeting with three coworkers. You call the first person to suggest a meeting time and then call the second, only to find out that the second person isn’t available when the first one wants to meet. So you agree on a time with the second person, only to discover that the third person can’t make this new time. You might want to invite a fourth person, but heaven knows how long it’ll take to come up with an appropriate time for that one.

If you use Outlook 2010 download, you can check everyone’s schedule, pick a time, and suggest a meeting time that everyone can work with in the first place — with a single message.

To invite several people to a meeting, follow these steps:

1. Click the Calendar button in the Navigation pane (or press Ctrl+2).

2. Select the Home tab in the Ribbon and click the New Meeting button (or press Ctrl+Shift+Q).

3. Click the Scheduling Assistant button.

4. Click the Add Attendees button at the bottom of the form.

5. Click the name of a person you want to invite to the meeting.

6. Click either the Required or Optional button, depending on how important that person’s attendance is to the meeting.

7. Repeat Steps 5 and 6 until you’ve chosen everyone you want to add to the meeting.

8. Click the OK button.


9. On the timeline at the top of the Attendee Availability page, click your preferred meeting time.

10. Click the Appointment button.


11. Type the subject of the meeting in the Subject box, and add details about where the meeting will be held in the Location box.


12. Enter any other information that you want attendees to know about your meeting in the Message box.

13. Click the Send button.